Template forms, emails and resources

Useful forms, emails and resources for organisers

We hope that the following templates provide a useful starting point for similar hackathons and events in the future.

Table of contents

• Advertising the hackathon
  • Advertising email
  • Social media sharing images
• Getting applications to the hackathon
  • Application form
  • Participant acceptance email
  • Participant decline email
  • Participant further information form
• Keeping track of participants and project leads
  • Participant spreadsheet
  • Project lead spreadsheet
• Before the hackathon
  • Project lead briefing presentation
  • Participant briefing presentation
  • Participant project allocation & Slack invite email
  • Drop-in sessions email
• During the hackathon
  • Slack workspace suggested layout
  • Shared document suggested content
  • Hackathon presentation
• After the hackathon
  • Feedback form

Advertising the hackathon

Advertising email

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Social media sharing images

Registration stage

Open PNG version, Open SVG version

Event stage

Open PNG version, Open SVG version

Getting applications to the hackathon

Application form

Open in a new page

Participant acceptance email

Open in a new page

Participant decline email

Open in a new page

Participant further information form

Open in a new page

Keeping track of participants and project leads

Participant spreadsheet

Open in a new page

Project lead spreadsheet

Open in a new page

Before the hackathon

Project lead briefing presentation

Open in a new page

Participant briefing presentation

Open in a new page

Participant project allocation & Slack invite email

Open in a new page

Drop-in sessions email

Open in a new page

During the hackathon

Slack workspace suggested layout

Open in a new page

Shared document suggested content

Open in a new page

Hackathon presentation

Open in a new page

After the hackathon

Feedback form

Open in a new page